CAG UNIVERSITY

STUDENT CLUBS AND CLUBS UNION REGULATION

FIRST CHAPTER
Initial Provisions

Purpose
ARTICLE 1- The purpose of this regulation is to organize the establishment, duties, authorities, and operations of the Student Clubs and the Clubs Union, which will be established to enable Çağ University students to engage in scientific, professional, social, cultural, and sports activities.

Scope
ARTICLE 2- This regulation covers the procedures and principles related to the student clubs and union that can be established by Çağ University students registered in associate, undergraduate, and graduate programs for professional, educational, scientific, social, cultural, and artistic purposes.

Legal Basis
ARTICLE 3- This regulation has been prepared based on the provisions of the Higher Education Law No. 2547.

Definitions
ARTICLE 4- The following terms used in this regulation are defined as:

• Student Clubs Union: A representative body consisting of the presidents of student clubs at Çağ University.
• Student Club: A club established by Çağ University students to spend their time outside educational activities, whose establishment has been approved by the Student Clubs Executive Board.
• Club Advisor: A full-time faculty member of Çağ University responsible for the club’s establishment and operation, reporting to the Executive Board.
• Student Clubs Executive Board: A board consisting of the Vice Rector, Director of Health, Culture and Sports Department, Dean of Students, and Director of Culture, appointed by the Rector.
• General Assembly: The body consisting of all students who have registered for membership in a student club, whose duties are specified in the relevant articles of this regulation.
• Audit Committee: A committee consisting of two members elected by the General Assembly of Student Clubs, whose duties are specified in the relevant articles of this regulation.
• Health, Culture, and Sports Department: The Health, Culture, and Sports Department of Çağ University.
• University: Çağ University.
• Rector: The Rector of Çağ University.

SECOND CHAPTER
Establishment and Operations of Student Clubs

Establishment
ARTICLE 5- To establish a Student Club, at least 7 and no more than 10 students registered at Çağ University, who meet the membership requirements specified by this regulation, must apply to the Health, Culture, and Sports Department by the last week of October with the necessary documents and an application letter. The Health, Culture, and Sports Department will review the application and submit the establishment of the club to the Rector's Executive Board for approval.

Conditions for Establishing a Club
ARTICLE 6- No more than one club with the same name or purpose will be established at the University. Clubs will have names appropriate to their objectives and will operate according to their name.

Required Documents for Establishing a Club
ARTICLE 7- The following documents must be attached to the club establishment application:

• The club constitution signed by the club advisor, prepared in accordance with the Çağ University Clubs Union Regulation and applicable laws.
• Advisor acceptance form.
• Transcript of the student who will serve as president and vice president.
• A certificate confirming that the president and vice president have no disciplinary sanctions.

Operations of Student Clubs
ARTICLE 8-

• Clubs must operate in accordance with the unity of the state and nation, democratic rule of law principles, fundamental rights and freedoms, secularism, and laws.
• Students who have received any disciplinary penalty under the provisions of Law No. 2547 are not allowed to serve in the club’s management.
• Clubs cannot engage in activities related to political parties.
• Clubs are prohibited from activities that may damage the physical environment or educational activities of the university.
• Discrimination based on religion, language, race, ethnicity, nationality, gender, or similar reasons is prohibited in the activities of clubs.
• A hierarchical structure cannot be formed in joint activities or collaborations among clubs.
• Clubs cannot engage in commercial activities or provide material benefits to their members.

Club Membership
ARTICLE 10- Çağ University undergraduate and graduate students can be members of multiple clubs and hold administrative positions, but doctoral students are not allowed to hold positions in management. The membership fee will be determined by the Clubs Union and approved by the Health, Culture, and Sports Department. Clubs that charge membership fees are required to issue receipts.

Termination of Club Membership
ARTICLE 11- Club membership is terminated in the following cases:

• Graduation, voluntary withdrawal, or the severance of the student’s relationship with the university.
• Members who do not attend at least 50% of the club's activities.
• Members with inappropriate behavior within the club.
• Members who fail to pay the membership fee (if applicable).
• Members who do not attend at least two General Assembly meetings may have their membership terminated by the decision of the management board.

THIRD CHAPTER
Student Club / Higher Committees

Student Clubs Executive Board
ARTICLE 12-

• The Student Clubs Executive Board is composed of the Vice Rector, Dean of Students, Director of Health, Culture and Sports Department, and Director of Culture.
• The Executive Board meets at least twice a year, with the first meeting in November.
• The Director of Culture serves as the secretary of the board, ensuring smooth and efficient cooperation between the club management and the Executive Board.

Student Clubs Union
ARTICLE 13-

• The Student Clubs Union is led by a president elected by the club presidents.
• The election of the president and members of the Student Clubs Union is held annually in the first week of October.
• The Union president may participate in the Student Council meetings but cannot vote.

FOURTH CHAPTER
Club Organs, Books, and Documents

General Assembly
ARTICLE 15-

• The General Assembly is the decision-making body of the club, consisting of all club members.
• The General Assembly elects the management board and makes decisions based on the majority of those attending.

Management Board
ARTICLE 16-

• The Management Board consists of at least 7 members elected by the General Assembly in May for a one-year term.
• The Management Board must hold at least one meeting per month.
• The Management Board is responsible for organizing club activities, maintaining records, and managing the club’s financial operations.

Books and Documents
ARTICLE 17- The following books and documents must be kept:

• Membership Record Form
• Decision Book
• Income-Expense Book

FIFTH CHAPTER
Dissolution and Closure

Dissolution
ARTICLE 18- Any club may request its dissolution by decision of the General Assembly. This decision must be submitted in writing to the Executive Board.

Closure
ARTICLE 19- Clubs that fail to submit the required documents or violate the provisions of this regulation will have their activities suspended by the Executive Board.