Private Secretary Director
The university's private secretary director is a position responsible for organizing the daily tasks of the university's rector or senior executives and providing them with administrative support. The private secretary director plays a critical role in reducing the workload of the rector’s office and ensuring smooth operations.
These responsibilities may include:
1.Managing Daily Schedule and Appointments: Organizing the daily schedules of the rector or senior executives, scheduling meetings and appointments.
2.Communication and Correspondence: Managing all incoming and outgoing official correspondence. Ensuring necessary communication through email, phone, and other communication channels.
3.Welcoming and Hosting Visitors: Greeting visitors to the rector’s office, making hospitality arrangements, and ensuring smooth visits.
4.Filing and Archiving: Ensuring the systematic filing and archiving of important documents and correspondence.
5.Event and Organization Planning: Actively participating in the organization of events within the university, coordinating their planning and execution.
6.Confidentiality and Security: Ensuring the protection and security of confidential information related to the rector’s office.